OPEN POSITION: COUNTRY FINANCE ADMINISTRATOR (CFA)

JOB INFO

POSTING DATE : 21/04/2026

POSITION TITLE : Country Finance Administrator (CFA) 

REPORTS TO : Shared Services Manager and Japan Country Lead

JOB CLASS : Part-time

LOCATION : DIWA Regional Office (Japan) 

PURPOSE OF THE POSITION :

The Country Finance Administrator (CFA) is a key financial and administrative support role responsible for managing and executing various project-related financial and logistical tasks. The CFA supports Project Coordinators, Shared Services, and project teams in taking charge of the project’s budget, ensuring efficient cash management, accurate financial record-keeping in Xero, and seamless logistical arrangements for activities and travel. 

KEY RESPONSIBILITIES

  • Manage cash advances, ensuring timely liquidation, complete supporting documentation (receipts, breakdowns, tagging), and return of excess funds when applicable.
  • Manage the DIWA-Japan revolving fund in accordance with DIWA finance protocols.
  • Hold and manage the company credit card for authorized transactions.
  • Process and/or support expense reimbursements, premium payments, per diem, and professional fees in accordance with role- and location-specific guidelines.
  • Ensure all expense reimbursements and payments are properly recorded and filed through Xero.
  • Coordinate booking of hotels, flights (with travel agents), and other travel arrangements based on Project Coordinator recommendations.
  • Arrange and process payments for accommodations, venue packages, flights, and other project-related expenses.
  • Purchase travel insurance for staff upon validation of complete travel details provided by the Project Coordinator.
  • Support the preparation and drafting of expense invoices for clients in coordination with Shared Services.

Country Specific Responsibilities – Japan Office:

  • Assist the Country Director in maintaining a systematic process for recording and liquidating DIWA-Japan–related expenses.
  • Process expense reimbursements in local currency as needed.
  • For full time staff visiting Japan, arrange and reimburse their own flights and airport transfers through Xero.
  • Submit a consolidated quarterly accounting report to the Manila Office detailing all financial activities and the current balance of the Japan account.

TECHNICAL & BEHAVIOR SKILLS 

  • Technological skills (Asana, Xero, etc.) 
  • Organizational skills 
  • Analytical skills 
  • Communication skills 
  • Time Management 
  • Collaboration and Interpersonal skills 
  • Networking skills

SKILLS AND QUALIFICATIONS

  • Proven proficiency in English and Japanese languages required. 
  • 1-3 years of experience in any field.
  • Excellent problem-solving ability
  • Good knowledge of techniques for planning, monitoring, and controlling programs
  • Excellent communication skills and having a collaborative mindset are essential
  • Ability to meet and manage deadlines, achieve targets, and provide all required inputs to deliverables
  • Ability to work with people of different cultures
  • Creative and dynamic, with flexible approach to work

ORGANIZATION OVERVIEW

Dignity in Work for All seeks to achieve transformative social and economic justice, where all workers are empowered to advocate for their rights and wellbeing, through innovation, collaboration, and the promotion of policies that drive key stakeholders to action. We are composed of multi-disciplined technical experts and advocates with decades of experience in human rights and sustainable development, labor and migration, social compliance and supply chain management.

To Apply: 

Please email your cover letter and CV detailing your relevant experience against the skills and qualifications above to Frances Caraos at [email protected] with the subject line “Application for Country Finance Administrator – Japan”. No telephone inquiries will be entertained for this position.